Student Handbook
Table of Contents
DISABILITY SERVICES
Griffin Technical College provides support services for students with Disabilities. These services ensure program accessibility and reasonable accommodation to individuals defined as disabled under Section 504 of The Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990. A disability is defined as any condition that substantially limits one or more of life’s major activities. "Major activities" include such functions as self-care, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, or working. The condition may be permanent or temporary. In order to receive accommodations, it is the student’s responsibility to self-disclose this disability to the Special Needs Coordinator. Written documentation is required by licensed personnel and must not be more than three years old from the date of request. Students must notify the Vice President for Student Affairs or the ADA/Section 504 Coordinator at least thirty (30) days prior to entering the desired quarter if reasonable accommodations are requested that require equipment, resources, material, or personnel. Requests for accommodations totaling over $500.00 may require a 60-90 day notice. For more information on Disability Services, contact: ADA/504 Coordinator : Ms. Miriam Byrd (770) 228-7372 or, Title IX/Equity Coordinator: Ms. Lynn Futral (770) 228-7371; 501 Varsity Road; Griffin, GA 30223 Special Needs Coordinator: Ms. Teresa Brooks (770) 228-7258
Americans with Disabilities Act
Title II of the
Americans with Disabilities Act provides comprehensive civil rights
protection for "qualified individuals with disabilities."
Qualified Individual
A qualified individual
with a disability is one who meets the essential eligibility
requirements for the program or activity offered by a public entity. The
essential eligibility requirements will depend on the type of service or
activity involved. For some activities such as state licensing programs,
the ability to meet specific skill and performance requirements may be
"essential."
Title II covers public entities which include any state or local government and any of its departments, agencies, or other instrumentality.
Complaints
Any individual who believes that he or
she is a victim of ADA discrimination may file a complaint outlined in
the grievance section of this Student Handbook addressed to the
ADA/Section 504 Coordinator, Ms. Miriam Byrd, or the Title IX/Equity
Coordinator, Ms. Lynn Futral, 501 Varsity Road, Griffin, GA 30223.
Procedures relating to the establishment, utilization, availability, and retention of student records are in accordance with the provisions of the Family Educational Rights and Privacy Act of 1974 as amended (FERPA), the State Board of Technical and Adult Education, and regulations as established by the State Board of Georgia. Students, alumni, and other interested parties should contact the Registrar’s Office to obtain a copy of the College’s policy.
Griffin Tech, in compliance with FERPA, releases the following as directory information without the consent of the student:
- Name
- Address
- Electronic mail address
- Enrollment status (full-time or part-time)
- Program of Study
- Dates of Attendance
- Certificate/diploma/degree awarded
- Honors received
- Recognized study activity participation
- Photograph for publicity
Any student or parent of a dependent student who objects to the release of directory information may file a Request to Suppress Directory Information in writing to the Registrar clearly stating what directory information should not be released.
In accordance with FERPA, certain governmental institutions have access to student records without prior consent for disclosure. If requested, Griffin Tech will notify the student of the release of any information to any agency for which prior consent is not required.
ANNUAL FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT NOTIFICATION
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights are:
- The right to inspect and review the student's education records within 45 days of the day the College receives a request for access. The student should submit a completed Request to Review Student Records Form to the Registrar's Office. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.
- The right to request the amendment of the student's education records that the student believes is inaccurate or misleading. The student should submit a written request to the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advice the student of his or her right to a hearing regarding the request for amendment.
- The right to consent to disclosures of personally identifiable information contained in the student's education record, except to the extent the FERPA authorized disclosure without consent. The student should submit a completed Consent to Disclose Student Records Form to the Register's Office. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the College in an administrative, supervisory, academic, or support staff position; a person or company with whom the College has contracted; or a person assisting another school official in performing his or her tasks, A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- The right to file a complaint with the U. S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. Written complaints should be directed to The Family Policy Compliance Office, U. S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.
Students who believe the College has violated the written policy and/or provisions of FERPA should send a written complaint to the Vice President for Student Affairs, specifying the nature of the possible violation. The Vice President for Student Affairs shall investigate the complaint and initiate corrective action, if it appears the College is in violation. The Vice President for Student Affairs shall notify the complainant of the results of the review within a reasonable period of time, not to exceed 30 days.
Student Leadership Council
Student Leadership Council enhances the life of all students by
offering opportunities for leadership development, fellowship and
volunteer activities.
Each program area may select student representatives, and officers are selected from that group. SLC plans campus activities and sponsors school and civic improvement projects. Activity fees are administered through the SLC.
Faculty Sponsor:
Brad Jester
PH:770-233-5576
e-mail
bjester@griffintech.edu
Xenia Johns
PH:770-229-3409
e-mail
xjohns@griffintech.edu
SkillsUSA
SkillsUSA is a national student organization which serves
industrial, technical, and health occupation students. Emphasizes
leadership, dignity of work, good workmanship, citizenship, and
respect for others. Local winners compete in regional, state, and
national competitions.
Faculty Sponsor:
Mike Howard
PH: 770-467-6049
e-mail
mhoward@griffintech.edu
Diana Kendrick
PH: 770-233-5498
e-mail
dkendrick@griffintech.edu
Phi Beta Lambda
Phi Beta Lambda - PBL is for all students preparing for careers
in business-related fields. The association helps you to develop
leadership skills, learn the value of community service and
establish career goals. As a member you can participate in a wide
range of activities such as: fundraising, workshops, election of
officers, competitions in your field of study and travel to Local
and National Conferences. PBL offers you the opportunity to network
and gain valuable friendships. Contact one of the advisers below for
more information.
Tempie Kitchens, Faculty Advisor
PH:770-228-7269
e-mail
tkitchens@griffintech.edu
Michael Cook, Faculty Advisor
PH:770-412-4440
e-mail mcook@griffintech.edu
Student Nurses Association
The Student Nurses Association is a club organized to develop a
spirit of cooperation in the growth of the College; to encourage
student initiative; to facilitate scholastic achievement; to create
a unified bond; to establish a formal vehicle for student
involvement and input on campus through self-expression,
self-control and leadership; and to serve as intermediary; between
the administration and students in matters of general welfare.
Rotaract
Rotaract is a Rotary club-sponsored student organization
which provides an opportunity for all students (1) to enhance the
knowledge and skills that will assist them in personal and
professional development; (2) to address the needs, problems and
opportunities in our community; (3) to recognize the dignity and
value of all occupations as opportunities to serve our community;
and (4) to promote better relations between all people worldwide
through a framework of friendship and service. Rotaract’s mission is
"Service Above Self".
Scott Silvis, Faculty Sponsor
PH:770-467-6042
e-mail
ssilvis@griffintech.edu
Foundation Setters for Future Minds/Alpha Upsilon Gamma
Foundation Setters for Future Minds (FSFFM) is a club for students
interested in early childhood and elementary education. Its goal is
to expose students to professionals in our field by providing
opportunities to attend workshops, volunteer in schools, and visit
premier centers. FSFFM also provides a forum for students to discuss
ideas related to school and business.
Kathy
Weber, Faculty Sponsor
PH 770-233-6165
e-mail:
kweber@griffintech.edu
GOAL
The Georgia Occupational Award of Leadership
(GOAL) recognizes and rewards excellence among students enrolled in
postsecondary technical institutes in the state of Georgia. It is
co-sponsored by the Georgia Chamber of Commerce and the Department of
Technical and Adult Education. Finalists are selected from each
technical institute and compete in an annual competition held in
Atlanta. The Griffin Area Chamber of Commerce sponsors the program at
Griffin Tech. GOAL nominees are rewarded with recognition and
opportunities to speak at local events. The GOAL winner from Griffin
Tech is called upon to represent the school at various community events.
National Technical Honor Society
The National Technical Honor Society is a
non-profit organization established to honor excellence in work-force
education programs and majors. The NTHS focus is to reward excellence in
work-force education, and encourage scholastic achievement for graduates
at Griffin Technical College. An invitation letter of membership will be
provided to graduates by the NTHS advisors. The requirements for
membership at Griffin Technical College are as follows: You must be a
diploma or degree student.
You must have a cumulative academic average of 3.90 or above upon completion of diploma or degree.
You must have a work ethic grade of 2.0 or above upon completion of a diploma or degree program. Graduates will receive a recognition letter the quarter of their graduation. They will also be recognized during the graduation ceremony by the college’s approved designated honorary regalia. This process will include a membership fee which the graduates are responsible for payment.
FACULTY SPONSOR: David P. Bunnell, Director of Library and Media Services 501 Varsity Road Griffin, GA 30223 (770) 229-3442 e-mail dbunnell@griffintech.edu
As a non-residential institution, Griffin Technical College expects that the student will normally secure medical services through a private physician. IN case of a serious accident or illness, Griffin Technical College will refer a student to the nearest hospital for emergency care. It is understood that the student or parent will assume full responsibility for the cost of such emergency care at the hospital, including ambulance charges, if in the opinion of the school authorities such service is necessary.
Emergency Procedures
All accidents, no matter how minor, must be reported to an instructor or
Griffin Technical College administration.
First Aid kits are located throughout the building.
If an injury requires professional medical care:
-
The first employees on the scene will make arrangements for transporting the individual to the nearest hospital (Emergency/Ambulance number is 9-911)
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The Vice President for Student Affairs or the Vice President for Academic Affairs is the emergency contact person.
-
The instructor/employee will complete an accident report and submit it to the Vice President of Administrative Services.
Griffin Technical College supports the concept of health and wellness. No smoking is allowed in the building. Health awareness activities are sponsored by the Allied Health department in conjunction with Student Services for students and staff. Procedures addressing health services, first aid, and safety are addressed in both the student and employee handbooks.
Since all students at Griffin Technical Collage commute, only health services such as basic first aid for minor injuries and referral services are available. Students who become ill at the college may be taken home, to a doctor, or to a hospital, depending on the nature of the illness.
Students with existing illnesses or conditions that may warrant emergency intervention are encouraged to provide instructors with information regarding their illness, measures to be taken in an emergency, and the emergency phone numbers of physician and family.
Griffin Technical College is committed to providing a clean and safe environment. It is the responsibility of every student and staff member to report possible hazards or unsafe condition to the Vice President for Student Affairs, who will forward the information to the appropriate department.
First-aid courses are arranged as part of staff development for faculty and staff. Students enrolled in certain labs are provided with first-aid and safety classes.
Evacuation maps are located in each classroom.
Any injury or illness reported to faculty or staff will be documented on an accident report and submitted to the division vice president.
All faculty and staff have been provided with procedures for responding immediately to an accident, either by summoning appropriate aid or by referring students for aid. The buildings on campus are adequately equipped with telephones which provide quick access to on campus as well as off-campus medical assistance.
For follow up, all accidents are reported tot he Vice President of Administrative Services on the Incident Report Form. The Vice President of Academic Affairs investigates the cause of the accident and initiates any needed action.
An Emergency Preparedness Plan describes the proper action to be taken in the event of danger, including natural disasters, fires, and bomb threatens. This plan is provided to all faculty and staff and appropriate positions are posted around campus to indicate, for example, the proper emergency evacuation routes.
Counseling Services
Counseling and referrals to community agencies are available through the
Student Affairs Division. Counseling assistance focuses on:
Personal problems that may affect academic progress.
Interpersonal relationships as they pertain to psycho-social development;
Financial problems;
Substance Abuse; and
Career planning and placement.
For more information or referral resources, contact the Vice President for Student Affairs at 770-229-7371.
Dress Code Appropriate dress is expected of all students as per departmental guidelines.
There are several offenses which may result in probation, suspension or expulsion as deemed appropriate by Griffin Technical College. Listed below, but not limited to:
The possession or the attempted or actual sale, furnishing, or use of alcohol, or any illegal, dangerous, or controlled drugs on campus premises or at any College-sponsored event is prohibited. This does not include use of possession of drugs prescribed by a person legally authorized to do so. Specific penalties for the possession, use or sale of illegal drugs or alcohol are contained in detail in the Drug and Alcohol Policy section of this handbook.
Thefts and damage to property of Griffin Technical College, faculty, students or campus visitors.
Dishonesty of any kind, such as cheating; fraud; knowingly furnishing false information to the College, forgery, alteration or misuse of College documents, records, or identification.
Physical altercation with and/or verbal abuse or intimidation of any person on campus property or at a function sponsored or supervised by the College (or one of its organizations), or conduct which threatens or endangers the mental/physical health or safety of any such person.
Insubordination, intentional disruption or obstruction of teaching, research, administration, disciplinary proceedings, or other institutional activities, or the incitement of others to do any of the above.
Unauthorized entry or use of master keys and keys to office or file cabinets.
Misuse or unauthorized use of telephones located on the College campus or use of on-campus telephones for illegal purposes or in an illegal manner.
Disorderly conduct or expressions on campus property or at functions sponsored or supervised by the College or one of its organizations.
It is unlawful for any person to carry or to possess or to have under control any weapon within a school safety zone or at a school building, school function, or on school property or any type of transportation furnished by the school. Complete details, including the definition of "weapon" and penalties imposed are contained in the Weapons Policy of this handbook.
Failure to comply with penalties imposed by the College, local or State Board.
Vulgar, obscene, or offensive writing or graphics on clothing or other items worn or brought on campus or to programs or activities sponsored by the College.
Accordance with good health practices, all campus buildings are designated as smoke-free. Designated outdoor smoking areas are available for smokers outside the building.
Food and drink is confined to break room only.
Student Rights Freedom to teach and freedom to learn are inseparable parts of academic freedom. Griffin Tech strives to create an institutional environment of academic integrity, intellectual freedom and the protection of an individual in his/her pursuit of knowledge. Each student is guaranteed the privilege of exercising his/her rights of citizenship under the Constitution of the United States without fear or prejudice. Students have a right to pursue their educational goals. Appropriate opportunities for learning in the classroom and on campus shall be provided for by the college. Free inquiry, expression and assembly are guaranteed to all students as long as they do not disrupt school operations or proceedings or interfere with the rights of others.
Student Right-To-Know Griffin Tech will produce and make readily available to current and prospective students the graduation rates of full-time certificate, degree or diploma students annually, as well as the most recent crime report.
Fire Alarm Continuous ringing of the fire alarm indicates immediate evacuation of the building to a point at least 300 yards away from the building. Use designated emergency exit routes as posted in each area. Emergency evacuation drills will be held throughout the year to insure that all persons understand and obey emergency procedures, During these drills students are to act as though the emergency were real and to behave in an orderly fashion.
Emergency Evacuation Signal:
Continuous ringing of the fire alarm All Clear Signal Three rings of the class bell Emergency Alert (Tornado Drill) During an Emergency Alert (Tornado Drill) all persons move to shelter areas when the Tornado Alert is in effect. Each area safety committee member will be in charge during the alert. A base from which the school would be alerted is located in the Admissions Office.
Tornado Alert: Short ringing blast of the fire alarm
All Clear Signal Will be announced over intercom
Note: A Tornado Plan is published and posted marking locations of safe areas during severe weather emergencies.
Inclement weather advisory reports will be monitored on Channel 2 WSB-TV or WKEU (AM) radio station.
Emergency Numbers:
Fire Department - 911 Police Department - 911 Ambulance (Emergency) - 911
State Policy The Department of Technical and Adult Education does not tolerate sexual harassment. Sexual harassment is a form of sex discrimination and is a violation of State and Federal law. It is the intent of the State Board of Technical and Adult Education to provide an academic and work environment free of any type of harassment including sexual harassment for all students and employees.
Supervisors, managers, and instructors are instructed not to date students or employees they supervise or make unwelcome sexual advances towards any student or employee. A pervasive, sexually harassing, abusive and/or demanding atmosphere may be created by off-color jokes, teasing and name calling, picture pin-ups and other types of words, acts, or displays. A violation of this policy will constitute grounds for disciplinary action up to and including immediate termination.
Any student or employee who feels subjected to sexual harassment should report the incident immediately to the instructor, supervisor, college president, or the local personnel coordinator named to receive such complaints (coordinator). All employees of the Department of Technical and Adult Education are instructed to take immediate action to sexual or other harassment. This action may be formal or informal depending on the circumstances. If appropriate, the individual receiving the complaint shall forward it to the Coordinator to be thoroughly investigated so that proper disciplinary action, if necessary, may be taken.
No student or employee shall be subject to any form of retaliation or discipline form submitting a sexual harassment complaint.
Students who engage in sexual harassment on college premises or off-campus premises at an college-sponsored activity will be subject to appropriate discipline, including suspension or expulsion from the college. Normal college disciplinary procedures will be followed in determining the appropriate consequences. In the event suspension or expulsion is recommended, local due process procedures will be followed.
Definition Harassment on the basis of sex is a violation of Section 703 of the Civil Rights Act of 1964 as amended. Sexual harassment as: "unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature when (a) submission to such conduct is made either explicitly or implicitly, a term or condition of an individual’s employment, (b) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or (c) such conduct has the purpose or effect of unreasonably interfering with the individual’s work performance or creating an intimidating, hostile, or offensive working environment.
Sexual harassment is any activity of a sexual nature that is unwanted or unwelcome, including but not limited to, unwanted touching, pinching, patting, verbal comments of a sexual nature, sexual name-calling, pressure to engage in sexual activity, repeated propositions, and unwanted body contact.
Responsibility The Commissioner shall develop and implement procedures for the implementation of this policy.
Each college shall designate an individual to receive formal complaints who shall be referred to as the Coordinator.
Each college will develop local policies concerning sexual harassment of students by students. The policy should be made known to all students through appropriate means such as orientation, the student handbook, or code of conduct. The locally developed policy should include as a minimum, that the sexual harassment of any student is prohibited.
Procedure Employees are cautioned against behavior or language which may be perceived as harassment whether verbal, visual, or physical. Depending on the offense, individual as well as college liability may be incurred which could result in injunctive relief, compensatory, and punitive damages. An educational institute may be liable for acts of its supervisors even if the leadership is unaware that the acts of its employees if the leadership knows or should have known that the acts occurred.
All employees should be informed of the contents of this policy and reporting procedures. This may be accomplished by providing each employee a copy, requiring each individual to certify that the policy is understood, posting newsletters, or workshops.
Any alleged incident of sexual harassment should be resolved at the lowest possible organizational level with a minimum of conflict and formal proceedings. Due to the sensitive nature of any allegation of sexual harassment, charges should be taken seriously, investigated promptly and aggressively, and all information treated confidentially. Care must be taken to balance concerns for the complaint with the need to protect the reputation and careers of all parties.
The following procedure is designed specifically for the reporting and processing of complaints of sexual harassment. This procedure is equally applicable to students and employees within the Department of Technical and Adult Education, which includes all state-owned technical institutes.
Complaints Any student or employee who alleges a violation of this policy shall notify the Coordinator within seven (7) work days following the alleged incident. The complaint shall contain a brief description of the alleged violation and relief requested. If the complaint is oral, the Coordinator shall prepare a written record of the complaint and ask the Complainant to sign the statement, indicating that it accurately reflects the essentials of the complaint.
Department Response Within ten (10) work days following the filing of a complaint, the Coordinator will conduct an investigation of the alleged incident. This investigation may include a review of any and all documentation involved in the claim, interviews and/or sworn statements from all individuals involved. The Coordinator will then review the evidence gathered during the investigation and make a written report presenting findings of fact, conclusions of law and recommendations as to any disciplinary action to be taken if necessary. The report shall be made to the president of the college (or Deputy Commissioner for the Central Office). A copy of this report shall be given to the Complainant and accused offender.
The accused offender or Complainant (referred to as Respondent) may respond to the report of the Coordinator. The Respondents wishes to respond to the report either orally or in writing within five (5) days of the receipt of the report. The president (or Deputy Commissioner) shall meet with the Respondent within a reasonable amount of time. This meeting may be informal and limited to the Respondent and any other necessary individuals.
Within a reasonable time the president (or Deputy commissioner) shall evaluate all evidence presented and make a decision regarding a resolution. This decision shall be in writing and copied to the Complainant and the alleged offender. Such decisions shall include a statement of the right to an appeal that decision to the commissioner, Department of Technical and Adult Education. A total time period from receipt of complaint to the president’s (or Deputy Commissioner’s) decision should not exceed thirty (30) days.
Appeal An appeal of the final decision may be submitted in writing to the Commissioner indicating the reasons for appeal and stating what relief is requested. This appeal to the Commissioner must be submitted within fifteen (15) work days after receipt of the final decision.
The Commissioner may elect to hear the appeal or appoint an administrative hearing officer to hear the appeal and make appropriate recommendations. No new or additional evidence will be acceptable for purposes of this appeal. The Commissioner shall issue a decision within fifteen (15) calendar days following the hearing of the appeal. This decision shall be final.
If at any time a student or employee does not feel comfortable submitting a complaint to the Coordinator or other involved individual, the Complainant shall submit the complaint to the next level of authority.
Authority Title VII of the Civil Rights Act, 42 U.S.C.; Title IX of the Education Amendments of 1974, 20 U.S.C. Cross Ref.: SBTAE Policy 05-05-20 Adopted: June 3, 1993 SBTAE: Employment
General Ms. Lynn Futral, Vice President for Student Affairs, is the designated personnel to file sexual harassment complaints or any other grievance. Ms. Futral is located at 501 Varsity Road, Griffin, Georgia 30223.
STUDENT CODE AND RESPONSIBILITIES
Technical College students are members of both the community at large and the academic community. As members of the academic community, students are members of the larger community of which the college is a part, students are entitled to all rights and protection accorded them by the laws of that community.
The Student Code and Responsibilities section sets forth both the rights and responsibilities of the individual student.
GENERAL RIGHTS OF STUDENTS
Nondiscrimination There shall be no discrimination in any respect by the college against a student or applicant for admission based on race, color, age, religion, national origin, sex, or handicap.
Freedom of Speech and Assembly Students shall have the right to freedom of speech and assembly without prior restraints or censorship subject to clearly stated, reasonable, and nondiscriminatory rules and regulations regarding time, place, and manner.
Freedom of the Press Students shall have the right to freedom of expression by word or symbol as long as it does not materially or substantially interfere with the orderly operation of the college or with the rights of others. The right of expression does not protect lewd, indecent, or obscene conduct and/or expression. College authorized student publications and communications shall be guaranteed the rights inherent in the concept of "freedom of the press." All publications shall be subject to the canons of responsible journalism, including the avoidance of libel, indecency or obscenity, and undocumented allegations, and the techniques of harassment and innuendo.
Protection Against Unreasonable Searches and Seizures Students are entitled to the constitutional right to be secure in their persons, dwellings, papers, and effects against unreasonable searches and seizures. College security officers of administrative officers may conduct searches and seizures only as authorized by law.
Student Role and Participation in Institutional Decision Making
The Student Leadership Council, under the Division for Student Affairs, provides students the opportunity to address matters concerning student life at Griffin Tech, including the educational environment in the classroom and/or laboratory and co-curricular activities. The SLC By-Laws establish the governance structure which permits students to raise issues and make recommendations to the President, the Administrative Staff, and/or committees of the college.
Student Publications Students shall have the right to freedom of expression by word or symbol as long as it does not materially or substantially interfere with the orderly operation of the college or with the rights of others. This right of expression does not protect lewd, indecent, or obscene conduct and/or expression. College authorized student publications and communications shall be guaranteed the rights inherent in the concept of "freedom of the responsible journalism, including the avoidance of libel, indecency or obscenity, and undocumented allegations and the techniques of harassment and innuendo.
Supervisory role of the college over student activities An essential prerequisite for a student organization to be approved is that it have educational importance and that its objectives be clearly explained in a proposed charter. Prior to consideration for approval as an organization, the organization must prepare constitution, identify a Griffin Technical College faculty or staff member to serve as the advisor, and state the educational purpose (s) of the organization.
The request to charter an organization will be approved or disapproved by the Vice President for Student Affairs.
STUDENT DISCIPLINARY POLICY AND PROCEDURE
If an act of misconduct threatens the health or well being of any member of the academic community or seriously disrupts the function and good order of the college, an administrative officer may direct the students involved to cease and desist such conduct and advise them that failing to cease and desist will result in immediate suspension. If the students fail to cease and desist, or if their continued presence constitutes a danger, the administrative officer may then suspend them from the college until a resolution of the matter can be made.
Internal Solution of Problem The college will seek to solve problems by internal procedures of due process. When necessary, off-campus law enforcement and judicial penalties prescribed by legal authorities. When a student violates college regulations, they are subject to disciplinary action by the college whether or not their conduct violates the law.
Disciplinary Sanction A charge involving a student infraction must be filed in writing with the Vice President for Academic Affairs within two working days after the alleged infraction. Within five working days after the charge is filed, the Vice President shall complete a preliminary investigation of the charge and schedule a meeting with the student. After discussing the alleged infraction with the student, the Vice President may: (1) Drop the charge (2) Impose a disciplinary action to include any of the following: (1) a written reprimand (2) an obligation to make restitution or reimbursement (3) a suspension or termination of student privileges (4) disciplinary probation (5) suspension from the college (6) expulsion from the college (7) any combination of the aforementioned. The Vice President will submit the decision in writing to the student within five working days of the meeting with the student. In instances where the student cannot be reached to schedule an appointment, or where the student fails to cooperate, the Vice President shall send a certified letter to the student’s last known address providing the student with a list of the charges, the Vice President’s decision, and the instructions regarding the appeal process.
Student Appeals Process The student appealing the disciplinary action of the Vice President must submit to the grievance officer, Ms. Lynn Futral, 501 Varsity Road, Griffin, GA 30223, his/her intention to appeal in writing within ten days of receiving the disciplinary action decision of the Vice President.
Membership of the Committee: The Vice President for Student Affairs shall appoint a committee composed of the following to hear the appeal: two (2) faculty members not connected in any way with the student; two (2) students appointed by the SLC; and one (1) member of the Student Affairs staff. All of these appointments must be approved by the President. The Vice President for Student Affairs chairs the committee and is a non-voting member. A person may be appointed to act as a recorder.
Meeting Procedures The Vice President for Student Affairs shall send a letter to the student within five working days of receipt of the request for an appeal notifying the student of the date and time of the hearing, the names of the committee members, the names of witnesses who will be heard regarding the incident, a restatement of the charges, and a statement of the student’s basic procedural rights.
Student’s Basic Procedural Rights The student has the right to be accompanied by counsel (at the student’s expense). The counsel is solely to advise the student and may not address the committee. The student may ask witnesses to appear in his/her behalf. The student may present evidence (the Committee may determine the admissibility of evidence). The student has the right to know the identity of the person bringing the charge(s). The student has the right to hear witnesses and to cross examine those witnesses. The student has the right to testify in his/her own behalf without such refusal being detrimental to the student. The student may appeal the decision of the committee to the President.
Conduct of the Meeting The hearing is confidential and closed to all persons except those mentioned above. The Vice President for Student Affairs will act as chairperson and will inform all present regarding the order of witnesses. Upon completion of the hearing, the committee meets in executive session to determine concurrence or non-concurrence with the original finding and to recommend sanctions, if applicable.
Decision of the Committee The Vice President for Student Affairs will notify the student by letter of the decision of the committee within five working days of the meeting. The decision may be appealed to the President.
Appeal to the President: The student may appeal the decision of the Student Appeals Committee by sending the President a letter requesting a reconsideration of the committee’s decision within five working days of receiving the committee’s letter. The President has the authority to review the findings of the committee and to hear from the student or any other person present at the meeting before rendering a decision. The decision of the President is final. The President will send the student a letter stating his/her decision within ten working days of receipt of the request for a reconsideration.
Student Grievance Procedure The purpose of the student grievance procedure is to provide a system to channel student complaints against faculty, staff, or other students concerning the following:
Alleged discrimination on the basis of age, sex, race, handicap, or other conditions, preferences or behavior, excluding sexual harassment complaints.
Academic matters, excluding individual grades, except where the conditions in item A above apply.
Procedure
The grievance shall first be discussed with the instructor to resolve the dispute.
Any grievance concerning possible discrimination should be presented in writing to the Equal Opportunity Officer, Ms. Lynn Futral, 501 Varsity Road, Griffin, Georgia 30223 stating the alleged grievance and request for specific action to be taken regarding such grievance. Upon receipt of the grievance by the Equal Opportunity Officer an answer in writing will be presented to the aggrieved party within ten working days.
If satisfaction is not received by the aggrieved party, he/she may appeal in writing to the President of Griffin Technical College, Dr. Coy Hodges. The President will answer in writing within ten working days.
If satisfaction is not received by the aggrieved party, the next step in the process is through written appeal within a five day period to the Griffin Technical College Board of Directors. Written reply will then be forthcoming from the board within ten days following the regularly scheduled board meeting at which the grievance is heard.
The last step of the procedure is a written appeal to the Department of Technical and Adult Education requesting a hearing. The local Equal Opportunity Officer will give specific guidelines for contacting the State Board.
PROGRAM ADMISSION APPEALS
Applicants who feel
they were unjustly denied admission to Griffin Technical College may
appeal to the Vice President for Student Affairs. This appeals process
also applies to currently enrolled diploma students who desire to
transfer into a degree program. In the event that an applicant is denied
admission and the applicant desires to appeal the admissions decision,
the individual may take the following steps:
The applicant may wish to review the admission requirements for that particular program with a counselor in the Admissions Office.
An appeal of a Denial of Admission may be made. The appeal must be initiated by mid-quarter prior to the quarter of application. Should the applicant choose to appeal, the process is as follows. The applicant must appeal in writing to the Vice President for Student Affairs by completing the Admission Appeal Form. The applicant should give an extensive explanation for the appeal and provide relevant supporting documentation. When the appeal form is submitted to the Vice President of Student Service, the appeals process will officially begin.
The Vice President for Student Affairs will assemble an admissions appeal committee (five members minimum) comprised of the following: Non-voting Facilitator: Department chair of an uncontested department (facilitator may vote only in the event of a tie) Vice President for Student Affairs (or designee) Registrar Instructor(s) of desired program Vice President for Academic Affairs (or designee) Director of Instruction or Evening Director Instructor from Arts & Sciences Department The Vice President for Student Affairs will call a meeting of the Admissions Appeal Committee. If the committee determines that the appeal is frivolous or without merit, the committee will deny the appeal without further review. If the appeal is legitimate, the committee may require a personal appearance by the petitioning student. After review by the committee, the appeal is either "Denied" or "Approved" with recommendations or conditions as stipulated by the committee.
The applicant will be notified (within 10 days) of the decision in writing from the office of the Vice President for Student Affairs.
If the applicant is dissatisfied with the findings of the committee, he/she may request that the appeal form and documentation be forwarded to the President for further review. Such requests must be made in writing within 10 days of receipt of the committee’s decision. Failure to respond within the specified time will forfeit the right to appeal further.
After consideration of the committee’s report, the President shall make a decision within 10 days and notify the applicant in writing.
Should the aggrieved person be dissatisfied with the President’s decision, he/she may apply to the Griffin Tech’s Local Board of Directors to review the decision. This application must be in writing and shall state the decision complained of and the redress desired.
The decision of the Local Board of Directors shall be final so far as the institution is concerned.
The final step in the appeals procedure is a written appeal to the Georgia State Board of Technical and Adult Education requesting a hearing. Griffin Tech’s Equal Opportunity Officer will provide specific guidelines for initiating the appeal.
STUDENT AFFAIRS ISSUES AND CONCERNS
Students who would like more information on crime prevention and health issues such as AIDS, wellness programs, sexual harassment, hate crimes, ADA Americans with Disabilities, and equity may contact Student Affairs for a listing of orientation programs, seminars, classroom and community activities. These will be posted in the Student Affairs bulletin board in the student center, school newspapers, and daily announcements. Booklets and pamphlets are also available in Student Affairs.
Code of Conduct
There are several offenses which may result in probation, suspension or
expulsion as deemed appropriate by Griffin Technical College. Listed
below, but not limited to:
The use, distribution, manufacture, sale or possession of illegal drugs, including alcohol and hallucinogens on campus or at programs or activities sponsored by the College.
Thefts and damage to property of Griffin Technical College, faculty, students or campus visitors.
Dishonesty of any kind, such as cheating; fraud; knowingly furnishing false information to the College, forgery, alteration or misuse of College documents, records, or identification.
Physical altercation with and/or verbal abuse or intimidation of any person on campus property or at a function sponsored or supervised by the College (or one of its organizations), or conduct which threatens or endangers the mental/physical health or safety of any such person.
Insubordination, intentional disruption or obstruction of teaching, research, administration, disciplinary proceedings, or other institutional activities, or the incitement of others to do any of the above.
Unauthorized entry or use of master keys and keys to office or file cabinets.
Misuse or unauthorized use of telephones located on the College campus or use of on-campus telephones for illegal purposes or in an illegal manner.
Disorderly conduct or expressions on campus property or at functions sponsored or supervised by the College or one of its organizations.
Possession of firearms, fireworks, ammunition, explosives, or dangerous weapons oncampus.
Failure to comply with penalties imposed by the College, local or State Board.
Vulgar, obscene, or offensive writing or graphics on clothing or other items worn or brought on campus or to programs or activities sponsored by the College.
Students are expected to abide by the regulations
concerning the following:
Soliciting and Selling on Campus
Approved student clubs may be permitted to
solicit and sell on the campus with written authorization from the
Office for Student Affairs, Academic Affairs or Presidential designee.
Social Activities
Planned social activities require approval by the Office for Student
Affairs. Applications for social functions must be submitted to the
Office for Student Affairs two weeks prior to the scheduled function.
Whenever the college’s facilities are used for official school
functions, the group or organization sponsoring the affair is
responsible for restoring the area to its previous condition.
Fund-Raising Activities
Projects must be approved by the Office for Student Affairs or Academic
Affairs. Any decision will be based on the merit of the project and the
schedule of existing activities.
Handbills and Leaflets
Handbills and leaflets distributed on the campus must be approved
through the Office for Student Affairs.
Soliciting Advertisements Off Campus
Students and organizations are permitted to solicit from local merchants
by written permission from the Office for Student Affairs, Academic
Affairs or Presidential designee.
Student Assemblies
Requests for the use of campus facilities shall be scheduled through the
Office for Student Affairs or Academic Affairs. The Vice President for
Student Affairs shall officially schedule any speakers and participants
using campus facilities or conducting activities in the name of the
school.
Visitors on Campus
Visitors are expected to comply with school regulations.
Smoking
Smoking is prohibited except in designated areas outside the buildings.
DRUG AND ALCOHOL POLICY
The possession or the attempted or actual sale, furnishing or use of
alcohol, or any illegal, dangerous, or controlled drugs on the College
premises or at any College sponsored event is prohibited. This does not
include use or possession of drugs prescribed by a person legally
authorized to do so.
The use, possession, or distribution of narcotics, amphetamines, barbiturates, marijuana, hallucinogens, and any other dangerous or controlled drugs, not prescribed by a physician is prohibited on College property or at College sponsored events.
Title 20-1 of the Official Code of Georgia Annotated states that any student of a public educational institution who is convicted, under the laws of the state, the United States, or any other state, of any felony offense involving the manufacture, distribution, sale, possession, or use of marijuana, a controlled substance, or a dangerous drug shall as of the date of conviction be suspended from the public educational institution in which such person is enrolled. Except for cases in which the institution has previously taken disciplinary action against a student for the same offense, such suspension shall be effective as of the date of conviction, even though the educational institution may not complete all administrative actions necessary to implement such suspension until a later date. Except for cases in which the institution has already imposed disciplinary sanctions for the same offense, such suspension shall continue through the end of the term, quarter, semester, or other similar period for which the student was enrolled as of the date of conviction. The student shall forfeit any right to any academic CREDIT otherwise earned or earnable for such term, quarter, semester, or other similar period; and the educational institution shall subsequently revoke any such academic CREDIT which is granted prior to the completion of administrative actions necessary to implement such suspension.
Title 20-3-2 of the Official Code of Georgia Annotated specifies that any student organization functioning in conjunction with, incidental to, or at any technical institutions, which through its officers, agents, or responsible members knowingly permits or authorizes the sale, distribution, serving, possession, consumption, or use of marijuana, a controlled substance, or dangerous drug at any affair, function, or activity of that student organization, social or otherwise, which such sale, distribution, serving, possession, consumption, or use is not in compliance with the laws of this state shall have its recognition as a student organization withdrawn, shall be expelled from campus for a minimum of a calendar year from the year of determination of guilt, and shall be prohibited from the use of all property and facilities of the institution with which it is affiliated or with which it operates, with any and all leasing, possession, or use agreements respecting the student organization’s use of institutional property to be terminated by operation of law for any such knowing, permission, or authorization of the unlawful actions defined in the Code section, subject to the administrative review and hearing procedures set forth in this code section.
SEXUAL HARASSMENT GRIEVANCE PROCEDURE
The following procedures is designed specifically for the reporting and processing of complaints of sexual harassment. This procedure is equally applicable to students and employees within the Department of Technical and Adult Education, which includes all state-owned technical colleges.
Complaints
Any student or employee who alleges a violation of this policy shall notify the Vice President for Student Affairs within seven (7) working days following the alleged incident. The complaint shall contain a brief description of the alleged violation and relief requested. If the complaint is oral, the Vice President for Student Affairs shall prepare a written record for the complaint and ask the Complainant to sign the statement, indicating that it accurately reflects the essentials for he complaint.
Department Response
Within ten (10) working days following the filing of a complaint, the Vice President for Student Affairs will conduct an investigation of the alleged incident. This investigation may include a review of any and all documentation involved in the claim, interviews and/or sworn statements from all individuals involved. The Vice President for Student Affairs will then review the evidence gathered during the investigation and make a written report presenting findings of fact, conclusions of law and recommendation as to any disciplinary action to be taken if necessary. The report shall be made tot he President of the College (or Deputy Commissioner for the Central Office). A copy of this report shall be given to the Complainant and accused offender.
The accused offender of Complainant (referred to as Respondent) may respond to the report of the Vice President for Student Affairs. The Repondondent must respond the report either orally or in writing within five (5) days of the receipt of the report. The President (or Deputy Commissioner) shall meet with the Respondent within a reasonable amount of time. This meeting may be informal and limited to the Respondent and any other necessary individuals.
Within a reasonable time the President or (Deputy Commissioner) shall meet with the Respondent within a reasonable amount of time. This meeting may be informal and limited to the Respondent and any other necessary individuals.
Within a reasonable time the time the President (or Deputy Commissioner shall evaluate all evidence presented and make a decision regarding a resolution. This decision shall be in writing and copied to the Complainant and the alleged offender. Such decisions shall include a statement of the right to appeal the decision to the commissioner, Department of Technical and Adult Education. A total time period from receipt of complaint to the president's or Deputy Commissioner's) decision should not exceed thirty (30) days.
Appeal
An appeal of the final decision may be submitted in writing to the Commissioner indicating the reasons for appeal and sating what relief is requested. This appeal to the Commissioner must be submitted within fifteen (15) work days after receipt of the final decision.
The Commissioner may elect to hear the appeal or appoint an administrative hearing officer to hear the appeal and make appropriate recommendations. No new or additional evidence will be acceptable for purposes of this appeal. The Commissioner shall issue a decisions within fifteen (125) calendar days following the hearing of the appeal. This decision shall be final.
If at anytime a student or employee does not feel comfortable submitting a complaint to the Vice President for Student Affairs or other involved individual. the Complainant shall submit the complaint tot he next level of authority.
Authority Title VII of the Civil Rights Act, 42 U.S.C.; Title IX of the Education Amendments of 1974, 20 U.S.C. Cross Ref.: SBTAE Policy III.A.1 Adopted: June, 3 1993 Revised: August 28, 2001 SBTAE: Harassment.
Lynn Futral, Vice President for Student Affairs, is the designated personnel to file sexual harassment complaints or any other grievance. Ms. Futral is located at 401 Varsity Road, Griffin, Georgia 30223, (770) 228-7371.
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STATEMENT ON EQUITY
The Department of Technical and Adult Education and its constituent Technical Colleges do not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all educational programs and activities including admissions policies, scholarship and loan programs, athletic and other Department and Technical College-administered programs. It also encompasses the employment of personnel and contracting for goods and services.
The Department of Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity.
Title IX/Equity Coordinator: Ms. Lynn Futral, 401 Varsity Road, Griffin, Georgia 30223. (770) 228-7371.
ADA/Section 504 Coordinator: Ms. Miriam Byrd, 501 Varity Road, Griffin Georgia 30223. (770) 228-7372.
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